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SOUTH WINDSOR PUBLIC LIBRARY               DRAFT                      
LIBRARY BOARD OF DIRECTORS         Regular Meeting September 25, 2018 
 
MINUTES
 
  1. A Regular Meeting of the South Windsor Public Library Board of Directors was held in the Board Room of the Library on Tuesday, September 25, 2018. The Meeting was called to order by Chair Carole Stroud at 7:00 p.m. 
 
PRESENT:                  C. Stroud, M. Andrus, K. Chiappetta, B. Asplund, C. Gallagher
ABSENT:                   K-M. Sharos
ALSO PRESENT:      M. J. Etter, Library Director
                                    J. Preuss, Business Manager/Administrative Assistant
                                    J. Snyder, Town Council Liaison
                                   
  1. Friends of the South Windsor Public Library – Mrs. Etter reported that the Friends are having another Bag of Books Sale in October.  The Friends of CT Libraries have postponed their annual meeting to March of 2019. It was originally scheduled for November of 2018. 
 
  1. Public Participation – none
 
  1. It was moved and seconded (Gallagher/Chiappetta) to adopt the Minutes of the Regular Meeting July 24, 2018. Voted unanimously.    
 
  1. It was moved and seconded (Chiappetta/Asplund) that the Treasurer’s Reports from July and August 2018 and revised June 2018 statements be accepted and placed on file, subject to audit. Voted unanimously.  
 
  1. Director’s Reports – Mrs. Etter reported that the summer reading program attendance was increased over last year.  Emerging Technologies Librarian Laura LaBelle has researched how other libraries provide adult education computer classes.  She assembled a notebook for the Board to look at, showing what basic computer skills classes are available online at no cost.  She plans to offer a demo class to show patrons what is available and how to access it.  The new Police Chief, Scott Custer, is being sworn in on Monday, October 1 at the Town Hall.  The reception will follow after the ceremony in the Friends Room.  Mrs. Etter requested that the Board approve the purchase of “attic stock” carpet squares that match the carpet that has just been installed in case any repairs are needed.  Also, the carpeted area at the top of the old staircase is stained and should be replaced.  This is where the roof access is.  Both projects have a cost of approximately $1300.  Mrs. Stroud would like a quote for the cost of replacing all the carpeting in the Library.  Mrs. Asplund moved to move the agenda to item 7.b.2 Strategic Planning Committee.  It was seconded by Mrs. Chiappetta and voted unanimously.  The Board had a conference call with Maxine and Erica from Maxine Bleiweis & Associates, about the schedule for Strategic Planning.  Erica sent back a revision, which changed the focus groups schedule from one day to more than one day. This would change the price to $11,000, an increase of $1,000 to accommodate this change.  We will be applying for a LSTA planning grant that is available from the State Library.  Two people have to go to the information session.  This is a rolling grant application, and we will apply by October 29.  It was moved and seconded (Chiappetta/Andrus) to apply for the LSTA grant and to accept the change in the price of the contract to $11,000.  Voted unanimously.
 
7.  Old Business -  
  1. Equipment – The Xerox color copier has had numerous repair issues that hopefully are resolved.               
  2. Committees
  1. Personnel, Policy, and Rules – Mrs. Etter informed the Board that she checked with Vanessa Perry to ensure that the life insurance for full time employees has been changed to twice the salary as of July 1, 2018.  Mrs. Stroud would like the Board to review one policy a month at the Board meetings.
  2. Strategic Planning Committee – conference call with Maxine and Erica, Maxine Bleiweis & Associates – discussed above in Director’s Reports.
  1. Technology Projects – Mrs. Etter is looking at a free online community calendar called Burbio.  The Board can look at the website for the Welles-Turner Library in Glastonbury to see it. 
  2. Wish List – no report
 
  1.  New Business
  1. Staff – There are currently 4 open positions for the staff.  Mrs. Stroud emphasized the need to hire staff for these positions as soon as possible. 
  2. Any other business that may properly come before the Board – The Board offered congratulations to Mrs. Etter being named as the Chair of the State Library Board.        
 
9.   Communications – none
 
  1. Executive Session to discuss matters which by law are deemed confidential - none 
           
11.  Library Board Chairman’s Comment – no comment
 
12.  Adjournment - Meeting adjourned 8:20 p.m. (Chiappetta).
 
 
Respectfully Submitted,
 
 
 
 
Jean M. Preuss
Business Manager/Administrative Assistant