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SOUTH WINDSOR PUBLIC LIBRARY                                       DRAFT
LIBRARY BOARD OF DIRECTORS         Special Meeting May 29, 2018 
 
MINUTES
 
  1. A Special Meeting of the South Windsor Public Library Board of Directors was held in the Board Room of the Library on Tuesday, May 29, 2018. The Meeting was called to order by Chair Carole Stroud at 7:05 p.m. 
 
PRESENT:                  C. Stroud, K. Chiappetta, B. Asplund, C. Gallagher, K-M. Sharos (arrived at 7:15)
                                    M. Andrus
ALSO PRESENT:      M. J. Etter, Library Director
                                    J. Preuss, Business Manager/Administrative Assistant
                                                                       
  1. Friends of the South Windsor Public Library – The Salad Luncheon will be held on June 5 at the Wapping Community Church.  Guest speaker will be Madeleine Blais.    
 
  1. Public Participation – none
 
  1. It was moved and seconded (Andrus/Gallagher) to adopt the Minutes of the Regular Meeting April 24, 2018. Voted unanimously.    
 
  1. It was moved and seconded (Chiappetta/Gallagher) that the Treasurer’s Reports from April 2018 be accepted and placed on file, subject to audit. Voted unanimously. 
 
  1. Director’s Reports – Mrs. Etter thanked the Board for attending the Council meeting in her absence.  Vanessa Perry sent a confirmation message for the proposed pay raises. Four staff members will be attending a customer service seminar June 19.  The Library will be hosting an intern from Southern CT State University this summer to fulfill her 150 hour requirement.  Mrs. Etter attended the Sustainable CT certification program meeting at Town Hall.  Michele Lipe is putting together the Town’s application.   Mrs. Sharos has recommended a facilitator for the Strategic Planning focus groups.  Mrs. Stroud wants to have a meeting next week to move the project forward. 
 
7.  Old Business -  
  1. Equipment – The scanner we have upstairs for staff and public use will no longer be supported by the vendor in June.  We would like to replace with a newer model from the vendor costing approximately $4,600.  A vendor is coming in to quote replacement carpeting in the Friends Room.  Mrs. Etter recommended paying for this out of our budget.             
  2. Committees
  1. Personnel, Policy, and Rules – Update – Mrs. Stroud thanked Mrs. Etter for all of her work and analysis on the proposed salary increases.  Mrs. Etter thanked the Board for their support.
  2. Strategic Planning Committee – Update – Mrs. Stroud asked the Board to meet before the June Board Meeting to choose a facilitator from the pool of candidates.
  3. Finance Committee – Mrs. Chiappetta renewed a matured Certificate of Deposit at United Bank.  The new certificate will pay 2.15% interest at a 20 month term.
  4. Technology Projects – no report    
  5. Trustee Orientation Packet – no report 
  6. Wish List – no report
 
  1.  New Business
  1. Staff – Advertisements will be placed for the vacant positions.  The Board discussed the merits of using the Town’s online application process.
  2. Any other business that may properly come before the Board – After the June board meeting, the Board will have a dutch-treat gathering at Toscano Trattoria in Manchester.           
 
  1. Communications – none
 
  1. Executive Session to discuss matters which by law are deemed confidential – none
           
11.  Library Board Chairman’s Comment – none
 
12.  Adjournment - Meeting adjourned 8:10 p.m. (Chiappetta).
 
 
Respectfully Submitted,
 
 
 
Jean M. Preuss
Business Manager/Administrative Assistant